10/24/24

REQUEST FOR PROPOSALS

Replacement Windows for Fair Play Elementary School

Issued by:

Fair Play R-2 School District

301 N Walnut St.

Fair Play, MO 65649

417-654-2231

Overview:

The Fair Play R-2 School District is seeking proposals from qualified contractors to replace windows at Fair Play Elementary, located at 301 N Walnut St, Fair Play, MO 65649. The scope of work includes the removal of existing windows and installation of new energy-efficient windows that meet the specifications outlined in this document. The selected contractor must be experienced in window replacement projects in commercial and/or educational settings.

Scope of Work:

1. Window Replacement:

- Remove and properly dispose of existing windows.

- Provide and install new, energy-efficient windows in compliance with all state and local building codes.

- Windows must be double-paned, Low-E glass, and meet ENERGY STAR® standards for the region.

- All windows should include child-safe locks and durable frames that require minimal maintenance.

- Install weatherproofing, caulking, and insulation as necessary to ensure optimal performance.

- Windows should match the current design and aesthetic of the building while improving thermal performance and security.

2. Project Timeline:

- The project is expected to commence no later than June 24 and be completed by August 1. Proposers should include a project schedule detailing expected completion dates.

3. Site Preparation and Clean-Up:

- The contractor is responsible for maintaining a clean and safe worksite.

- Daily cleanup of debris and materials is required, and final cleanup of all areas affected by the work must be completed.

5. Warranties:

- Provide warranty information for both materials and workmanship. Minimum 10-year warranty on windows is required.

Submission Requirements:

Proposals must include the following:

1. Company Information:

- Name, address, phone number, and email of the contractor.

- A brief history of the company and relevant project experience, specifically in school or commercial settings.

2. Detailed Proposal:

- Outline of the scope of work, including the types of windows to be installed, brands, and materials used.

- Project timeline with estimated start and completion dates.

- Total project cost, including labor, materials, permits, and any contingencies.

- Proposed payment schedule.

3. References:

- Provide at least three (3) references from similar projects completed in the last five (5) years.

4. Licensing and Insurance:

- Copy of contractor’s license and proof of insurance, including liability and worker’s compensation coverage.

5. Warranties and Guarantees:

- Description of warranties provided on both materials and workmanship.

Proposal Submission Deadline:

All proposals must be submitted by February 11, 2025. Late submissions will not be considered. Proposals may be submitted in person, by mail, or via email to:

Fair Play R-2 School District

Attn: David Geurin

301 N Walnut St., Fair Play, MO 65649

dgeurin@fairplay.k12.mo.us

Pre-Proposal Site Visit:

A mandatory pre-proposal site visit must be scheduled with the superintendent. This visit will provide an opportunity for interested contractors to view the existing windows and ask questions about the project. A site visit meeting is required to submit a proposal.

Selection Criteria:

Proposals will be evaluated based on the following criteria:

- Cost and value for services offered

- Contractor’s experience with similar projects

- Quality of materials and warranties provided

- Proposed timeline for project completion

- References from previous clients

- Compliance with submission requirements

The district reserves the right to reject any and all proposals, to waive any irregularities or informalities, and to accept the proposal deemed to be in the best interest of the school district.

Contact Information:

For questions regarding this RFP or to schedule the pre-proposal site visit, please contact:

Superintendent David Geurin

417-654-2231

dgeurin@fairplay.k12.mo.us

4/20/2024

INVITATION TO SUBMIT BIDS

Project: Fair Play Elementary Spray Foam Insulation Project

Fair Play School District is inviting qualified contractors to submit bids for the installation of spray foam insulation at Fair Play Elementary School. The project aims to enhance the energy efficiency and comfort of the school's interior spaces, ultimately providing a conducive environment for student learning.

Project Overview:

The project involves the application of 4 inches of open cell hydrophobic spray foam insulation to cover an area of 14,200 square feet on the underside of the roof deck at Fair Play Elementary School.

Project Details:

School Name: Fair Play Elementary School

Location: 301 N Walnut St, Fair Play, MO 65649

Total Area: 14,200 square feet, suspended ceiling grid will be removed and basic prep completed prior to the start of this project. Any additional needed prep will be included in the scope of this project.

Bid Submission Requirements:

Interested bidders are requested to submit project bids in accordance with the following guidelines:

Deadline for Bid Submission: May 14, 3:00 PM

Location for Submission: Fair Play School District, Superintendent's Office, 301 N Walnut St., Fair Play, MO 65649

Required Documents:

- Bid Proposal including product specifications, quality assurances, overspray mitigation and cleanup, safety measures, and warranty of workmanship and materials.

- Proof of Insurance

- Contractor's License

- References

Site Visit:

Contractors may schedule a site visit with the superintendent prior to the bidding deadline.

Selection Criteria:

Bids will be evaluated based on several factors, including:

- Cost competitiveness

- Compliance with project specifications

- Experience and qualifications

- Ability to meet project timeline

- References and past performance

Contact Information:

For inquiries or clarification regarding the bidding process or project specifications, please contact:

David Geurin, Superintendent

417-654-2231

dgeurin@fairplay.k12.mo.us

Thank you for your interest in participating in this project. We look forward to receiving your sealed bid and potentially working together to enhance the insulation of Fair Play Elementary School.

4/11/2024

INVITATION TO SUBMIT SEALED BIDS

Fair Play R-II School District is inviting qualified contractors to submit sealed bids for the installation of a ceiling grid system and ceiling tiles at Fair Play Elementary School. The project aims to enhance the learning environment for our students by improving the aesthetics and functionality of the school's interior spaces.

Project Overview: The project involves the installation of a 2x2 grid ceiling system along with fire-resistant ceiling tiles at Fair Play Elementary School. The existing suspended ceiling will be removed and disposed of by the Fair Play School maintenance crew prior to the commencement of the installation. The scope of work includes the installation of the grid system and ceiling tiles only, with no adjustments required for light fixtures, HVAC, or other ceiling equipment.

Project Details:

School Name: Fair Play Elementary School
Location: 301 N Walnut St
Total Area: 14,200 square feet

Bid Submission Requirements: Interested bidders are requested to submit sealed bids in accordance with the following guidelines:

Deadline for Bid Submission: May 7, 3:00 PM
Location for Submission: Fair Play School District, Superintendent's Office, 301 N Walnut St., Fair Play, MO 65649
Required Documents:
- Bid Proposal
- Proof of Insurance
- Contractor's License
- References

Site Visit: Contractors may schedule a site visit with the superintendent prior to the bidding deadline.

Bid Opening: Bids will be publicly opened on May 7, 3:30 PM at Fair Play Superintendent's Office. Bidders or their authorized representatives are welcome to attend.

Selection Criteria: Bids will be evaluated based on several factors, including:

Cost competitiveness
Compliance with project specifications
Experience and qualifications
Ability to meet project timeline
References and past performance

Contact Information: For inquiries or clarification regarding the bidding process or project specifications, please contact:

David Geurin, Superintendent

Thank you for your interest in participating in this project. We look forward to receiving your sealed bid and potentially working together to enhance our elementary school's facilities.

INVITATION FOR BIDS

Fair Play R-II School District is addressing lead water requirements to meet state safety standards. As part of this project, we are inviting qualified contractors to participate in the bidding process for the replacement of pre existing copper water supply lines with PEX supply lines at Fair Play Elementary.

Project Overview:

The project entails the replacement of existing copper water supply lines with PEX (cross-linked polyethylene) supply lines throughout the premises of Fair Play Elementary. This proactive measure is essential to ensure the safety and well-being of our students, faculty, and staff by mitigating the risk of lead exposure through the water supply system.

Project Details:

- Building Size: 14,200 square feet

Scope of Work:

- Removal and disposal of existing copper water supply lines

- Installation of PEX supply lines in accordance with industry standards and local regulations

- Project must be completed by June 15, 2024

Bid Submission Requirements:

All interested bidders must adhere to the following submission guidelines:

1. Deadline for Bid Submission: May 7, 2024 at 3:00 p.m.

2. Location for Submission: Superintendent’s Office, Fair Play Schools, 301 N Walnut St., Fair Play, MO 65649

3. Required Documents:

- Bid Proposal

- Proof of Insurance

- Contractor's License

- References

Selection Criteria:

Bids will be evaluated based on various factors, including:

- Cost competitiveness

- Experience and expertise in similar projects

- Compliance with project specifications and safety standards

- Ability to meet project deadlines

- References and past performance

Contact Information:

For inquiries or clarification regarding the bidding process or project specifications, please contacT

David Geurin

Superintendent

dgeurin@fairplay.k12.mo.us, 417-654-2231

3/28/2024

INVITATION FOR SEALED BIDS

Fair Play Elementary School HVAC Replacement Project

Sealed bids for the Fair Play Elementary School HVAC Replacement Project must be submitted to the Fair Play School District by April 16th at 3:00 p.m. Bids must be delivered to the Superintendent’s Office, located at 301 N Walnut St, Fair Play, MO 65649. The bids will be opened promptly at 3:00 p.m. Bidders are informed that the winning bid will be determined during the school board meeting scheduled for 6:30 p.m. on the same day. Late submissions will not be considered.

A mandatory pre-bid meeting will be held for contractors on April 11th, 2024, at 10:00 a.m. at Fair Play Elementary School located at 301 N. Walnut St., Fair Play, MO 65649. Attendance at this meeting is required for bid consideration.

The work to be completed includes the provision and installation of the following equipment at Fair Play Elementary School:

A. Remove and dispose of existing equipment per EPA requirements

B. Provide and install:

C. (5) 3-ton Heat Pump

D. (12) Air Handler

E. (12) 10KW Heater Kit

F. High and low voltage electrical connections

G. Condensate drains

H. Flush line sets

I. Labor and material to complete the project.

Contractors must demonstrate proper licensing and insurance and are required to comply with all relevant regulations and safety standards throughout the project duration.

Completion Date:

The work must be completed by July 31, 2024.

The Fair Play School District reserves the right to reject any and all bids, to waive any informality in the bidding process, and to accept the bid or bids which best serve the interests of the school district.

For further information, please contact David Geurin at 417-654-2231 or dgeurin@fairplay.k12.mo.us.

3/21/2024

The Fair Play R-II School District is accepting bids for depository and banking services. More information is available at the link below.

Depository Services Bid Packet